Hi Parents of Cast Members!
This is a reminder for the Mandatory Parent Meeting on Saturday, January 12 at 9:00am in the GVMS cafeteria after drop-off. We will provide coffee and light snacks. We look forward to meeting you and introducing our new director, Faith Morrell. Faith will also be meeting with the Costuming and Set Construction committees immediately after the meeting to provide initial vision and direction.
Please review the volunteer opportunities listed below and decide where your talents or interests lie! You will learn more about the cast requirements and about the volunteer opportunities at the meeting. To those of you who have already contacted us, thank you. We would still recommend you attend the parent meeting for other information. If you have any questions, already know where you'd like to assist or absolutely cannot attend the Saturday meeting, please contact Carrie Kennedy (caskennedyesquire@comcast.net) or Linda Day Sheaffer (daysheaffer@comcast.net) to volunteer.
WE NEED PARENT VOLUNTEERS to do a variety of jobs that make the musical happen! And, it is a wonderful opportunity to get involved with your student's activity.
There are opportunities for everyone – most jobs do not require huge commitments of time, so please consider participating in more than one committee. We are also looking for volunteers to Chair some of these committees.
Parents of 7th and 8th graders, we trust you will continue your tremendous support with the musical as you have in the past. Parents of 7th and 6th graders, it is especially important for you to get involved. Your involvement now will create years of success to come! We are grateful for everyones creativity, time and dedication as we prepare for this challenging Broadway-version of Oz!
Best Regards,
Carrie and Linda
Parent Co-producers
Here's a Run-Down of our Committees!
Most of these jobs are labor intensive only around the performance dates – it is critical that we get enough volunteers to make the production run smoothly. You don’t need to sew to help in the sewing room (you can cut patterns, pin seams) or be an arts/craft expert to help with props/set (you will be given specific instructions on what to do). It’s fun and rewarding to be a part of this. You will be amazed at what goes on behind the scenes!! Don’t miss out! Thank you!
Producer:
We are seeking three producer/producer(s) in training for next year. Producer handles the administrative duties and oversees the cast and parent volunteers; acts as liason between parents, cast and director(s).
Bake Sale (chair needed):
Help sell baked goods and drinks during the performance intermissions. Some assistance with setup/cleanup also.
Social (chair needed):
Committee to prepare, set-up and clean-up for the ice cream social and the pizza party.
Cast Party:
Committee prepares party for cast members, held after the last show in GWES cafeteria. Volunteers solicit donations for food, coupons, trinkets, candy – create souvenir item. Set up and clean up.
Stage Manager/Assistant Stage Manager/Backstage Coordinator (co-chair needed):
Calls the show; manages stage crew and stage crew parents.
Chaperones (chair needed):
Chaperones & “callers” backstage during rehearsals and shows once we move to GWES. Make sure noise level is minimal and help getting cast off and on stage.
Costuming/Sewing (need co-chair):
Sew costumes, alter / repair / embellish costumes and / or Props, help backstage during performances.
Hair & Makeup (need co-chair):
Designs make-up and hair concepts with direction of director; Apply stage makeup and style hair for dress rehearsals and performances. Volunteers may be asked to attend a workshop on makeup application.
Photography (need chair):
Lead Photographer for headshots; Committee will produce a CD (like a scrapbook) of the whole musical “experience” from the photos taken by the photographers.
Program Design (need chair):
Design / Update program. Copy and assemble week prior to the performance. Solicit advertisements.
Properties (need chair):
Work with the costuming and set design committees to gather, design, and create props needed for the show. Oversees student prop team during the show to ensure props are organized and are on stage as needed.
Publicity (need chair):
Publicize the show to the greater community via newspaper, elementary school newsletters and other media. Hang flyers in schools and community.
DVD Sales and Show Fundraising:
Help with order forms for DVD’s;
Set Construction & Design (need co-chair):
Assist with the assembly and transition of set here at GVMS and after move to GWES. Assist in painting of set as directed by Set Designer. Tears down set after last performance. Great opportunity for dads (and contraction-minded moms) to get involved! You don't have to be super-handy to help. We have other wonderful dads who will help you!
Tickets (need chair):
Oversees printing, cutting, sorting, organizing and selling the tickets. May also be called on to sit and sell tickets at middle school lunch and/or pickup of order forms at elementary schools. (We do have our past chair as a mentor!)
Ushers (need chair):
At performances, assist ticket holders find their seats. Make sure doors shut during performance, open at intermission.
Costume Design (need chairs):
With the direction of the Director, designs costumes to be worn by cast members. (This does not mean the designer makes all the costumes but rather decides what's needed...) Oversees the fabrication of costumes.
Wardrobe (need chair):
Assist cast with costumes. Work with costuming committee to maintain a log of each cast member’s wardrobe requirements. Assist during rehearsals & performances, catalog wardrobe items. (We try to get several volunteers so that everyone gets time in the audience too!)
Show Fundraising (need chair):
During the show - Front of House Sales: good luck grams, flowers, parking,etc.
Show Fundraising (need chair):
During the show - Front of House Sales: good luck grams, flowers, parking,etc.
What time does the parent meeting end tomorrow?
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